How many times have you yelled at, or been stern with employees to get their timesheets in before the 5 p.m. Friday deadline? If you can’t even count how many times it has been, then you know it’s causing a strain on the administration and management.
It really makes you wonder if workers really want to get paid for their work. (Just imagine if they missed their paycheque and all the screaming that would take place!)
No matter how many memos, warnings, and complaints you make to both your superiors and subordinates, it can feel like nobody is listening. Perhaps it is time to take matters into your own hands by employing several measures to finally boost the compliance rate to 99 percent (100 percent seems impossible because there’s always one).
There are several ways to witness more of your staff file their timesheets prior to the deadline. In other words, you may not see anymore last-minute scrambling!
Here are five tips for getting your staff to submit employee timesheets:
1. Make it Quick to Fill Out
When you want to boost the number of staffers who fill in and submit their timesheets on time, then you want to make the entire process quick and easy to do. Otherwise, it will be a hassle, and many employees will make a big deal of having to do it themselves.
A great type of timesheet? Name, employee ID, hours worked, tasks completed, and voila!
2. Automating Through Time-Tracking Tools
Many offices are simply eliminating the administrative headache of gathering everyone’s timesheet and manually filling in the hours worked.
What are they doing instead? Businesses are taking advantage of time-tracking tools and employee scheduling software. This is a form of automation that allows software to simply keep track of what employees are doing.
Everything from how long they are in front of the computer to how long they’re break is, automating employee timesheets may something you need to consider.
3. Flexibility is Key to Successful Timesheets
Your company may fear that some employees will take full advantage of this policy and ruin their productivity levels. But not everyone is like that – plus, if people are taking flexibility for granted then you can merely remove this privilege.
That said, how does flexibility help timesheet submission rates? It’s simple: allow team members to take five minutes to head to the bathroom or take a couple of minutes to get water.
This accomplishes one other thing than getting employee timesheets in: avoiding the creative 10-minute excuses that are ubiquitous in the workplace.
4. More Automation: Friendly Reminders
Many offices are utilizing another creative technique: automated friendly reminders.
You can use a system whereby employees receive reminders a couple of times per week related to timesheets. This may seem passive aggressive, but it will reduce tardiness because they are routinely reminder, which then gets placed in the back of their mind.
Monday afternoons, Tuesday mornings, and Thursday afternoons are the best times.
5. Establish Internal Policies
Lastly, if you want to really get the message across about how important employee timesheets are, you should establish internal policies that are clearly outlined and followed by workers.
What could be some office-wide policies? Here are a few suggestions:
- Failure to submit timesheets on time results in a strike.
- Failure to fill in timesheets results in delay of paycheque.
- Failure to complete timesheets could result in an unpaid suspension.
It is little things like these that can make quite the difference in timesheet submissions.
Let’s be honest: it can be a real headache in constantly informing staff of the importance of timesheets. Fortunately, there are multiple measures you can employ to eradicate this migraine, whether it is automating the entire process or instituting policies to make life easier for the team.